So, you're a training company looking for an integrated CRM and Student Management System?
Great, you’ve come to the right place.
A SMARTER SOLUTION
Weworkbook delivers intelligent software for
training organisations to smoothly manage the
complexity involved in compliance, student
management and business growth.
Automatic entry and communication functionality
minimises human error and maximises
productivity meaning more time is spent on
delivering quality education.
Featuring a simple and intuitive interface,
Weworkbook effortlessly accommodates training
organisation growth with no limitations on course
numbers, enrolments, or the types of courses that
can be managed.
LEARN MORE ABOUT HOW WEWORKBOOK WORKS
Weworkbook is a cloud-based Student Management System which was established in 2009. The software provides training organisations with an extremely simple, user friendly way of managing everything required to run a first-class training organisation.
Central to Weworkbook is a fully integrated CRM and Student Management System, allowing training organisations to store student information, manage enrolments, update student outcomes, issue custom certificates, leave file notes and much more!
Weworkbook has also been built to allow for management of enquiries, you might refer to them as leads. By tracking, managing, and following up enquiries using Weworkbook, you can significantly increase the likelihood of converting more enquiries to enrolments, resulting in increased business for you training organisation.
Scheduling courses in Weworkbook is incredibly simple. Upon scheduling a course, you are given the ability to Assign trainers, specify locations, allocate resources required, specify course delivery methods and more. Once your course has been scheduled, you can add enrolments, manage invoice details, issue certificates both individually and in bulk and even populate a list of those enquiries who are most likely to enrol in the scheduled course.
Over the years, your company will store a considerable amount of data in Weworkbook. Weworkbook goes a step further than most systems and provides a visual analysis of the data that you have stored and will allow you to interpret your data and any trends or anomalies which exist. By utilising custom dashboards, you can be notified each day to the business metrics which are most important to your role in the organisation which will allow you to make smarter business decisions based on the data held in your Student Management System.
At any stage when using Weworkbook, you will have complete access to our on-shore support services which include the Weworkbook Support & Learning module, an In-system Live chat and of course our office phone line should you need to speak with a human. Our team are here for you when you need us, so there is no need to lodge a support ticket if you need assistance using Weworkbook.
By now, you are probably wondering how much a Weworkbook license costs. We have 3 license types which will cater for any training organisation looking to make a positive change in software.
You can get started with Weworkbook free. You will be at liberty to login, set up your Weworkbook profile, schedule courses, create student profiles and use the system fulltime. Once you have exceeded 10 enrolments in a calendar month, you will then move to one of our paid plans.
At Weworkbook, we do not believe your software costs should increase as your organisation grows, that’s why our enterprise license will provide you with an unlimited number of staff logins will all functionality available to you.
If you are a small training organisation, you might prefer our Kickstarter license which will provide a maximum of 2 staff logins with all functionality available to you.
So now that you have learnt a little more about Weworkbook, you can easily get started. Simply click ‘get started’ and complete the short setup process. Once you have created your company profile and have received your login details, you will have complete access to Weworkbook.
If you would like some more information, or would like to have a personalised demo, simply click the ‘book demo’ button and book in a time to chat with a member of the Weworkbook team.
Thanks for coming to learn more about Weworkbook, we look forward to having the opportunity to support your training organisation throughout the future and are excited to hear from you.
10 ways Weworkbook can help you
All your education course data in one easy-to-use system
Keep track of scheduling, locations, materials required, learners, presenters, payments, number of places available and more
All of your staff see the same information online, on any device, 24/7
Increased efficiency
Avoid double booking of venues and/or educators
Capture enquiries from your website any time of the day
Reduce paper handling, reliance on personal email systems, duplication of effort and double data entry
Timely and accurate information to educators and learners
View enrolment levels to actively recruit or inform cancellation decisions
Create certificates, on your template, through the system
More enrolments from enquiries
Capture information from the first enquiry contact – to manage your leads and opportunities
Immediate allocation of enquiries to the right person for follow-up
Match course vacancies to the best opportunities
Measure promotion success by tracking all enquiries from source to outcome
Streamlined course scheduling
Give your team and educators a common view of all course programs - when, where, how long and who is involved
Easy communication
Enter learner details straight into the system
Send course information, notifications, confirmation and updates
Quick and easy reporting
Use an out-of-the box report or customise as needed
Filter by location, course, educator and more
See how well your leads are converted, courses are utilised and much more
Secure data
No need to worry about losing data, backing-up or virus threats
Your data is always easily accessible and retrievable even when you archive
Low cost set-up
No limit to the number of users you can link into the system
We can assist you with uploading your existing data
Simple to use and get started
Weworkbook is designed so that you and your users can get started with minimal training
Support
We are happy to support you in setting up your system
We are happy to continue to support you in using your system
Changing systems may not be as hard as you think – talk to us, we can help
We can help you move your system – whatever it is – to the Weworkbook online system – accessible wherever you are – no more lost files!
As a training organisation you’re used to putting in a lot of work to schedule, administer and report on your training courses. Why do more work than you need to?
Increase your efficiency and productivity with Weworkbook – allowing you to focus on growing your business
BENEFITS OF WWB
FOR GROWTH
Weworkbook is the Student Management System for Training Organisations that want to grow their business. Through automated opportunity lists and the ability to manage enquiries in bulk, Weworkbook supports training organisations that aren’t satisfied with simply ‘going through the motions’.
COMPLIANCE MADE EASY
Weworkbook effortlessly manages compliance requirements set by regulator bodies and provides you with the tools and reports you require to stay on top of compliance year-round.
PROCESS AUTOMATION
Is it time to start automating your RTO? Weworkbook can handle many of the repetitive, time-consuming tasks that staff are currently responsible for. Stop wasting time on tasks that technology can handle for you.
WEBSITE DATA FEED
Capture student data immediately and automatically through website enquiries and enrolments. Common Student information is captured on your website and automatically populated in your Student Management System saving a significant amount of time of data entry.
XERO INTEGRATION
Financial ease for training organisations through Weworkbook’s integration with Xero. This ensures invoices and payments are accurately reflected in both systems and less administration time is spent.
PRICING STRUCTURE
Let’s talk licensing. Weworkbook is free to access. All training providers are encouraged to create a
complimentary Weworkbook profile and get started scheduling courses and enrolling students.
Once 10 enrolments have been entered in a calendar month, the training provider will move to one
of the below paid options. If you know a training provider that can benefit from utilising Weworkbook,
encourage them to get in contact with our team for a personalised demo.
Kickstarter license
$150 + GST per month (can be paid annually)
2 staff/trainer logins
Unlimited enrolments
Complete system functionality
$1500 + GST data migration via NAT files (If required)
Enterprise license
$300 + GST per month (Can be paid annually)
Unlimited staff/trainer logins
Unlimited enrolments
Complete system functionality
$1,500 + GST data migration via NAT files (If required)
GET STARTED
If you like what you see and are keen to get started straight away with your own Weworkbook account, click here to simply set up an account.
Getting started with Weworkbook is free. You can create your company profile, invite staff, and gain instant access to Australia’s most user-friendly Student Management system.
You will have full access to Weworkbook, including complete functionality and support services, all with no credit card information required.
Once you have exceeded 10 enrolments in a calendar month, you will be invoiced for your license.
Please see website for our 2 licenses which will suit training organisations of all shapes and sizes.
Tell us about your training organisation
Congratulations
Congratulations ,
You have successfully created your company profile.
We have just sent you an email containing your Weworkbook password, remember to use your email address as your username when logging into Weworkbook.
You can now invite other staff and trainers to your Weworkbook profile.
You're Almost There
If you would like to provide access to additional staff, you can do so within Weworkbook whenever you are ready.
Now that your company profile has been created and you have been sent your unique password, it’s time to login to your new Student Management System.
Complete your setup below and login to your profile using the login fields at the top right of the Weworkbook website.
Lets invite your staff
Your staff have been invited!
We have just emailed your staff their unique password which will grant them access to your Weworkbook profile. Remember, they will need to use their email address as their username when logging in.
Now that your company profile has been created, and your staff have access, it’s time to login to your new Student Management System! Complete your setup below and login to your profile using the login fields at the top right of the Weworkbook website.
Review Your Details
Please read the below information and click submit if the below information is correct.
Company name:
Your name:
Your email:
Your phone:
Staff logins:
License type:
Billing agreement: Once you have exceeded 10 enrolments in a calendar month, you will be sent an invoice for the amount of $/month (Inc GST). This amount is dependant on the amount of users that have access to your company profile
Please note: A member of the Weworkbook team will be in contact with you to confirm the information you have submitted.
