Features

Create Trainer profiles

Store all trainer information in a single profile for quick access including:

• Personal details
• Qualifications
• Contact details
• Documents

Communication

• Efficiently deliver SMS or email messages to trainers
• Trainers can contact students via learning portal

Trainer notifications

Provide your trainers with information about their:

• Courses
• Learners
• Venues
• Resources required
• Session times

Trainer calendar

Give your trainers and contractors a common view of all training programs that are scheduled:

• When
• Where
• How long
• Who is involved

System Access

You can give unlimited system access to trainers so that they can:

• Mark outcomes
• Update client files
• Leave notes, anytime, anywhere!

Course materials

• Students can access their course materials anytime, anywhere.
• No need to send manual emails containing course materials.

Submit Course Work

• Eradicates students having to email course work.
• Students are able to submit course work directly into Weworkbook

Messaging system

• Increase your student-trainer communication with the Student Portal’s messaging system
• All messages are saved to student records

Outcomes

• No need to manually email or communicate course results to individual student – results can be posted on the student portal.

Customisation

• Give your students the impression that the system belongs to your organisation with your company’s logo.

Enquiry referral sources

• Track campaign success and save marketing dollars.
• One-click drill-down, makes it easy to review the number of enquiries received from any marketing activity.

Enquiry notes

• Monitor student profile enquiries
• Create enquiry notes against students

Convenience

• Track and monitor student enquiries on a single page view

Enquiry opportunity lists

• Weworkbook will tell you the enquiries who are most likely to enrol in a scheduled course based on the information they have given, at the time of submitting their enquiry

Deliver course info documents at the click of a button

• Ensure all enquiries have the information they require to enrol in a course, increasing the likelihood of conversion

Automated follow-up (SMS & Email)

• Significantly reduce time required for enquiry follow-ups by automating the process, eradicating the need for a staff member to do so, or having to hire excess staff.
• Send automated SMS or emails to student enquiries about course content

Track cancellation reasons

• Convert a higher percentage of enquiries to enrolments.
• Weworkbook makes it easier to fill course vacancies.
• Providing a clear view of vacancies, conversions and reasons for non-enrolment.
• Identify areas for improvement to maximise sales.

Assign enquiry follow-ups

• Create workflows for other staff ensuring no enquiry slips through the cracks

Trainer unlimited system access

• Trainers can mark outcomes
• Update client files
• Leave note anytime and anywhere

Create student profiles and store student details

• Student record keeping in one central, secure system with a single page view, capturing all student details

Store student enquiry and enrolment details

• Information will always be captured in one place from enquiry to course completion
• Prevents no student to slip through the cracks

Send student communication via SMS or email

• Increase client communication
• Communication is stored against student records

Attach documents against learner profiles

• All student related documents stored in a secure environment which can be accessed anytime, anywhere

Student updates

• Provide the highest level of student services possible
• Send students course information, notification, confirmation and updates
• Automated or user driven via SMS or email

Create file notes against student profiles

• A documented audit trail, detailing all student interactions which are time and date stamped
• All users can view notes made by other users, so it is easy to see contacts and outcomes

Student USI verification

• Remain compliant with government standards
• Verify students USI
• Easily identify students

Course Involvement

• Schedule courses
• Enrol students
• Assign trainers
• Allocate resources required
• Identify session locations
• Payment plans and invoices
• Increase learner outcomes through clear scheduling
• Reduce costs by streamlining course scheduling & enrolments

Certification

• Issue certificates using customised templates individually or in bulk
• Build your own certificate templates
• generate certificate for students with all the relevant data already pre-filled

Track course success

• Analysis tools capture course demand and attendance
• Identify areas for improvement to focus sales and resources
• Monitor course enrolment quotas allowing you to identify enrolment opportunities available to you

Specify course defaults

• Configure default settings for different course training locations to reduce repetitive, data entry and save time!

Trainer calendar

Give your trainers and contractors a common view of all training programs that are scheduled:

• When
• Where
• How long
• Who is involved

• Automate enquiry follow up, ensure no enquiry slips through the cracks and eradicate the need to increase staff workloads/ hire more staff.
• Increase client communication, you can send more if its automated.

• Save a significant amount of staff time sending repetitive, time consuming communication and documents to students by allowing Weworkbook to do it for you
• Stay on top of student minds with regular emails/SMS of courses and upcoming content

Outlook Plugin

Install Weworkbook’s Microsoft Outlook plugin that lets you transfer student emails directly into student notes, enquiry notes and enrolment notes, with a simple touch of a button. The plugin also allows:

• Automated updates to trainer calendar (set the time and date in Weworkbook and the trainer calendar will automatically update)
• Capture all emails from students without having to copy and paste.